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C1N1 Elections

Welcome to the Civano Homeowners' Website!

 

NEWS & ANNOUNCEMENTS

 

 

CALL FOR CANDIDATES

Civano 1: Neighborhood 1 Association

2016 Board of Directors Election

 

Nominations are currently open for four (4) expiring positions on the Board of Directors of the Civano 1: Neighborhood 1 Association.

 

The Board of Directors is elected by the membership to serve on its behalf in the management of Civano. The Board upholds Civano’s governing documents and sets forth rules and standards for the protection of both owners and the community and for the enhancement and preservation of property values. The Board seeks to promote a sense of community and to ensure a high quality of life for Civano residents through responsible leadership.

 

If you are interested in serving our community in this capacity, please complete and return the attached “Candidate Application Form” along with a “Candidate Statement” to the HOA Office.

 

Qualifications

  • Candidates for a position on the Board of Directors must be members in “good standing” of the Association. This means that candidates may not be delinquent in the payment of any Association assessments or fees, on the date of the application deadline.
  • Co-owners of Lots are not permitted to serve on the Board of Directors at the same time. If two co-owners of the same Lot are candidates in the election, only the co-owner receiving the most votes would be able to serve on the Board of Directors.
  • Candidates must be owners of a Lot or Parcel in Civano 1. Thus, a candidate’s name must appear on the pertinent deed in the official Pima County Records, as property owner. In the case of ownership by a corporation or other legal entity, that corporation or entity shall designate to the Association, in writing, its representative for purposes of election to the Board of Directors and Membership in the Association.

 

Additional Information for Candidates

  • Any Association member may nominate herself or himself for election to the Board of Directors.
  • Candidates must complete and return the enclosed “Candidate Application Form” and provide a “Candidate Statement”.
  • Deadline for submitting the completed Candidate Application Form and Statement is Wednesday. February 3rd  by 4:00 PM.
  • Candidates are expected to participate in the “Meet the Candidates Forum” on Sunday, February 21st , from 3:00 PM – 4:30 PM, at the Neighborhood Activity Center.

                                                                                                                                                         

Thanks for being willing to serve our community in this capacity!

Click here for Application

 

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NOTICE OF SPECIAL BOARD MEETING

The Board of Directors will be conducting a Special Board Meeting

on Friday, February 5, 2015 at 9:30 a.m. in the Activity Center.

Purpose of Meeting:  Approve NEC Ballot mailing

 

_______________________________________________________________________

 

 

REMINDER:

Effective January 1, 2016 Association dues are now $75.00 per month. 

When paying your Association dues with personal checks- please remember to make out your check to Civano 1 HOA, and not to Cadden Community Management.  Payments are deposited directly into the Association’s bank account, and not the Management Company’s account.  Also please be sure to enclose your payment coupon, since the coupon properly identifies your home and ensuring that the payment is correctly credited.

Bill Pay/Electronically transmit a payment via computer from their bank account, be advised that your bank wires your instruction to a check payment service, which in turn sends a check to the Association. The check arrives several days later, not immediately as most believe.  When paying electronically, it is vital that information provided on the check clearly identifies the Association, your name, and your address & account number – in place of a coupon.  Please make sure when you initiate an electronic check, you allow preparation and mailing time to avoid delays and its receipt past the late charge deadline

If you set it up for automatic withdrawal with Alliance bank. You will have to go into the account you created and edit/modify the monthly deduction that you set up.  It will be your responsibility to change it as Cadden is no longer involved with the auto pay process. 

Alliance Bank link:

https://onlinepay.allianceassociationbank.com/home.aspx?cmc=b78dd79f-ac1f-44ff-8c32-c1c588b3b58d

 

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NOTICE OF CIVANO DRC COMMITTEE MEETING

The (DRC) will be conducting their monthly Meeting on:

Thursday, February 18, 2016 at 5:30 pm. 

Location: Activity Center

_______________________________________________________________________

 

DRAFT 3rd Amended & Restated Bylaws for Civano 1

Click link below to review the proposed changes to the Third Amended & Restated Bylaws for Civano 1.

   Attached is a "redline" showing the changes from Second Amended & Restated Bylaws to the proposed Third Amended & Restated Bylaws.
Bylaws November 2015 version

.

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Volunteers needed for the CCAA (Common Areas Committee)

& DRC (Design Review Committee.)

If interested please send an email to the HOA office at hoa@civano1.com.

___________________________________________________________________

Civano 1 HOA Office Hours have been
Reduced due to staffing until further notice.

We are requesting that you call and make an appointment with Management if you come to the office and can not reach us.
Please leave your name and number and we will call you back to set up an appointment time. (520)546-3862 or (hoa@civano1.com)

_______________________________________________________________________

If you rent your home out


Pursuant to the Civano 1 Neighborhood 1 Homeowners Association Covenants, Conditions, and Restrictions (CC&Rs) 5.3.2.5 Leases.  If an Owner leases his/her lot, the Owner shall give the Association, in writing, the name of the Tenant of the Lot and such other information as the Association may reasonably require.

Click here to view (CC&Rs) 5.3.2 Leases.


Please forward your tenant’s contact information to the HOA as required by your governing documents. Information will be kept on file and used for emergency purposes only. As an owner in Civano, you are responsible for maintaining current tenant information on file at the Civano HOA Office.

Please e-mail the HOA office at hoa@civano1.com

_______________________________________________________________________

2013 Reserve Study

Civano Exec Summary, CN1 rpt pt 1, CN1 rpt Pt 2

(click on links to see reports.)

What is a Reserve Study?  click here for information

Reserve Study Presentation given on 05/28/13 with notes. Presentation& NotesOnPresentation

_______________________________________________________________________

It is important the Association office have the

most accurate mailing list possible. 

If you have changed addresses recently, please notify the Association

office.  Please e-mail the HOA office at hoa@civano1.com. 

_______________________________________________________________________

Approved Decomposed Granite for Civano 1 HOA

Decomposed Granite approved 05/17/2011 for Civano 1

DG Tuscany Gold, Desert Gold and Santa Fe Gold

in sizes ¾ down to ½ minus screened.

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Acts of Vandalism to Civano 1 HOA areas

HOA Board of Directors has authorized a $1000 reward for the ARREST AND CONVICTION OF PERSON/PERSONS committing acts of vandalism. 

It has been reported by some homeowners that a person/persons has been vandalizing Civano common areas.   

Please report to the police department any mischievous activity at either 911 or the Non-emergency number: 520-791-4444.  It is recommended that you also contact the HOA office with a description of person/persons and the event that occurred after contacting the police. 

_______________________________________________________________________

CIVANO 1 NEIGHBORHOOD 1

NSF fees are $35.00 per occurrence billable to homeowners account. 

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BULLETIN BOARD RULES

Before all the bulletin boards could even be installed, some people are not following the rules and putting inappropriate material on the bulletin boards.  As a reminder here are the rules, please take note and if you have questions please call the HOA Office for clarification.  These boards are intended to inform (garage sale, HOA function, treadmill for sale) and alert (lost cat, patio furniture stolen, etc).  Political endorsements, obscene materials, and commercial ads unrelated to Civano or its residents are a few examples of prohibited items.  If you notice inappropriate materials please remove them.

  • Notices must include; Name, address (or lot #) and date posted.
  • Posted notices will be removed after 14 days. Notices can be renewed by posting a fresh copy.
  • Only tape (scotch or masking) should be used to post notices. Notices should be no larger than 8.5W by 5.5L in size. 
  • Please make sure the cover latch is secure.
  • Please report any vandalism to the Civano HOA office,  546-3862.

 

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Board Resolution - CASITAS

The Board of Directors signed a resolution to allow Homeowners with casitas to rent the dwelling separately from the main house.  Prior to this resolution, the CC&Rs allowed only for the entire parcel to be leased and did not allow a Homeowner to rent a casita or over garage apartment as a separate dwelling.  There are rules and restrictions regarding this variance.  

To apply for a variance for your casita fill out the request form and return it to the HOA Office.  The variance is permanent and runs with the land so even if your home is sold, the buyer does not need to re-apply.

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Lost and Found

Just a reminder, if you lose something while out and about in

our lovely community, give the HOA Office a call and check to see if someone happened to turned it in. By the same token, if you find a

lost article, please turn it in to the HOA Office. 

The item's owner may be looking for it!

***********************************************************************

Board of Directors

Officers

President Bob Small 

                             Vice President Rick Hanson                         

Secretary Andy Delgardo-Keller

Treasurer Chris Shipley

Directors:

Les Shipley

Richard Poyner

Carolyn Finnell

________________________________________________________________

 

HOA CONTACT PROTOCOL

There have been some recent issues where Homeowners have approached Board Members or Committee Members directly seeking HOA action.  In September of 2007, the Board of Directors made a motion that passed unanimously to set the proper protocol for Civano residents to make contact with the HOA, Board, and its Committees and it reads as follows:

  • Protocol for Contacting the HOA and/or Board of Directors

There is only one protocol for contacting the HOA. If a homeowner has a problem or wants to get a message out to the Board Members, they shall no longer send information directly to individual Board Members. New protocol that will be strictly enforced is that all communications must go through The Manager’s Office.

MOTION:         To make the protocol that all information must first to go through the Manager. Motion was seconded. Discussion ensued.  Motion passed unanimously.

The reason that the Board put this policy in place is so that information could be properly disseminated and followed through. 

There are many ways to contact the HOA and Homeowners are welcome and encouraged to use the method they are most comfortable with.

PHONE:  520-546-3862 

                 AFTER HOURS PHONE:  520-297-0797/Urgent Matters Only

FAX:  520-546-6795

E-MAIL:  hoa@civano1.com

US MAIL:  10501 E. Seven Generations Way

                   Suite 109

                   Tucson, AZ  85747

DROP OFF:  @ On Site Manager's Office

                        Suite 109, Activity Center

                        Located in the Rotunda building

HOA OFFICE HOURS

MONDAY THROUGH FRIDAY

8:30 A.M. -- 4:30 P.M.

Open late on Wednesday's until 6:30 P.M.

MANAGER: CYNTHIA VALENCIA

ASSISTANT MANAGER: MAGGIE ROULIER

 

Getting on the HOA Board Agenda

Issues that need to be addressed as official agenda items must be turned in to the HOA Management office one week prior to the Board Meeting.  There is an open forum where Homeowners can address brief items, but for items that need to be discussed at length or for issues that have accompanying documentation or would require a vote of the Board, a one (1) week prior submission is required. 

So if you have an issue that will take up a significant amount of time, or requires that Board Members review related documentation, please turn in agenda items one week in advance of a Board meeting. Items received less than one week in advance of a Board meeting cannot be added to the Board agenda.   If you have questions, call the HOA Office at 546-3862.

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Upcoming Events

Executive (Closed)

Board Meeting

Tuesday,

1/19/15

6:00

P.M.

Civano Office

Closed Session

Board members only.

HOA Board Meeting

Tuesday,

1/19/15

7:00

P.M.

Activity

Center

Open Meeting.

Residents Welcome!

Design Review Committee Meeting

Thurs.,

2/18/16

5:30

P.M.

Activity

Center

DRC Submittals deadline is the 30th of every month.  Open Meeting.

Residents Welcome!

2nd Thursday of every month

Nominations & Elections Committee

Mon.,

1/11/16

11:00

A.M.

HOA

Office

Open Meeting.

Residents Welcome!

CIVANO COMMON

AREA ASSETS (CCAA)

Tues, 2/9/16

2:00

P.M.

Activity

Center

Open Meeting.

Residents Welcome! 2nd Tuesday of the month.

Finance Committee

TBD

TBA

Activity

Center

Open Meeting.

Residents Welcome!

Be sure to check the HOA calendar for other events and community activities.

 

Click on the item(s) below for more information on:

Board of Directors

Design Review Committee
CC&R Committee
Events Committee
Parks and Garden Committee
Community Garden Committee
For the next meeting check the Calendar

If you want to learn more about your Association, or you volunteer to pitch in, contact the HOA Office.